GUARANT International (further referred to also as the Conference Secretariat) has been appointed as the official hotel accommodation agent and will handle all related arrangements.
GUARANT International strongly advises all not to work with any unauthorized vendors/companies who may offer you hotel reservation services by phone / e-mail with "discounted conference rates" and try to obtain your personal data including credit card details.
List of hotels
|Hotel||Price in EUR
SGL / DBL
Titanic Downtown Beyoglu
|Titanic Downtown Beyoglu*****
|sold out||Conference venue|
|sold out||16 min walk|
|Naz City Taksim****
|sold out||7 min walk|
|Naz City Taksim****
All rates quoted are per room per night including breakfast and 8% VAT. Should VAT change before the beginning of the Conference, the Conference Secretariat will automatically change the price of your hotel room and inform you in writing about the new rate.
Please note that price of accommodation is not included in the registration fees.
Group bookings (more than 10 rooms) cannot be made online as different terms and conditions apply. For further information, up to date availability and reservation, please contact the Conference Secretariat at firstname.lastname@example.org.
To make a hotel reservation, it is necessary to fill in the Online Accommodation Form within the online registration form. Your password is the same for both online forms.
Reservations will be processed on a “first come, first-served” basis. We recommend booking your accommodation as soon as possible.
A full pre-payment is required to guarantee the reservation. After the full payment has been received, your hotel reservation will be confirmed in writing by e-mail. The full payment must be received on or before a payment due to date, otherwise the reservation will be automatically cancelled.
Any change or cancellation of the hotel reservation must be sent in writing at email@example.com. Do not contact hotels directly.
The following cancellation conditions apply to the cancellation of a hotel reservation.
|Cancellations received||Cancellation fee|
|Before March 20, 2019||full refund, handling fee of 30 EUR will be deducted|
|From March 21, 2019 incl. a no show||100% cancellation fee for each cancelled night|
In case of a no show, the room will be kept for the guest until 12 PM of the day following the date of expected arrival; after that the room will be released.
Methods of payment
Accommodation fees must be paid in EUR by one of the following methods:
1. Credit or Debit Card
For credit or debit card payments, please use the Online Payment System. The system is accessible with the password that you received upon registration. The system accepts the following credit/debit cards: MasterCard/Eurocard, Visa and Diners Club.
2. Bank Transfer
The bank details including the 10-digit variable symbol will be sent to you within three working days after the submission of the accommodation form. Please note that payments without this variable symbol will not be identified and the accommodation will not be confirmed.
Please note that bank transfer payments will only be accepted by April 23, 2019 only. After this date, only payments by credit/debit cards will be accepted using the Online Payment System.
All bank transfer amounts should be minus bank charges. Any banking fees accrued from the transfer is the responsibility of each party.